Dec. 2. 2003
Sara and Andy,
I really enjoyed meeting you last week to discuss your project. Hope you had a great Thanksgiving.
The teahouse is very intriguing and I believe would be a fun and challenging project given it's constraints. Our typical fee for projects under 300k is 21% of construction cost. In thinking more about your project I would image we could do the same type of fee on your project since it would not entail a lot of systems work. For your review I have attached a sample agreement for services. Let me know your thoughts.
As I mentioned in our meeting I believe we could move your project into our workload early next year and run it concurrent with some larger projects. The idea of hoisting it over the house was even more interesting to me once I drove by your home during daylight hours.
Talk to you soon.
Best,
David
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Dec. 2 2003
David,
We are glad to know you are interested in the project.
We'll study the contract this week and will have some
questions by the end of the week.
Andy and Sara
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Dec. 3, 2003 (from David Jameson)
sounds good
I met yesterday with Henry Kawa from RKI millwork in Rockville. He is building the bronze/mahogany windows at the Glenbrook Road project. He seemed very interested in my idea of building much of the project in a shop and bringing it to the site.
We'll see....
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An exchange about the details of the contract (red lettering is David Jameson)
Dec. 6, 2004
Andy and Sara,
Thanks for getting back to me. I have noted some responses to your questions below. Please review and get back to me and I'll put together a final Agreement to send to you. Could you also send me address w/zip.
Best,
David
> David,
>
> We have read the contract and do have some questions
> and small additions:
>
> 1. It's our understanding that you (the principal
> architect) will do all of the design work, and that
> staff or project architects involvement would be
> primarily for carrying out some of the drawing. Also,
> any meetings would be with the principal architect as
> well. You are correct that I will do the design work. I will also attend the meetings that pertain to design issues as well as most others. The project architect will also attend many of the meetings and may meet with the contractor without my being there.
>
> 2. One concern is that the bids would come in much
> higher than anticipated. In order for that not to occur late in the process we typically will show the schematic deign drawings and design development drawings to contractor for pricing input at the earliest stages. Many times at that stage we select a GC to negotiate a price for the project and work with them/you to keep the project on track budget wise.In that case there are two
> possibilities, to stop the project at that point, or
> to delay it until further funds (or lower bids) can be
> obtained. We would assume that all work to that point
> would be retained by your firm, even if it is for a
> period of several years. We retain records of all projects for 7years We would assume that your
> fees to that point would be based on the agreed budget
> to that point and not on bids that have not been
> accepted (even if they are higher). You are correct- our billing is only on the most recently approved budget as noted in the payment area of the Agreement .The contract is
> not clear on this issue and a sentence to that effect
> would be helpful. We are also assuming that we would
> have the right to bring in contractors that we have
> found independently to bid as well. If you have a contractor that you would like us to talk to that is great. I don't believe the contract specifies you have to use a GC we bring in.Can this also be
> included in the contract.
>
> 3. The reimbursable expenses that would pertain to
> this project are not really clear. We know that it
> would include the permit application fee. Does it also
> include every copy of blueprints made for contractor
> bids and for the permit process (for example). yes- other expenses might be structural engineering, model supplies, courier/ mailing, etc. Since your project is quite small there would typically not be too much in the way of reimbursable expenses.
>
> We look forward to hearing from you.
>
> Sara and Andy
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Hope all is well. I plan to come out later this week to check the tree blooms/ spring views.
I remember you being about 6-1 in height. A question I am working through is what ceiling height makes sense for the teahouse space- considering much of the time you will be seated on the floor. I think it might be nice to keep the ceiling low and intimate while seated but need to make sure the space is flexible and pragmatic for other uses. Any thoughts?
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